4 POINTERS FOR HOW TO CHOOSE A NEW EVENT VENDOR

Successful event planners work with a large group of vendors and suppliers in the industry and these vendors have the potential to make or break your event no matter how great your event concepts are. As an event manager, you will usually allocate work majorly to vendors with whom you have established good ties over the years, but sometimes the need arises to look for a new vendor which becomes an uphill task. As you cannot afford to tarnish your image, the vendor you choose to work with must necessarily have a good reputation as your vendor network is not just a group of people you subcontract your work to, but they are your team. Given below are a few thoughts from photo booth rental Atlanta GA on how to pick an efficient vendor in code red situations:

1. A good way to select and hire a new vendor is to gather referrals from one of your existing vendors, clients, or other planners. Then, research and talk to people who have experience of working with them as it becomes easier to trust a new person by getting assurance from someone you already know.

2. Start small – provide the new vendor with a small portion of the work that you have on your hand and judge capabilities according to their response time and the quality of the work delivered. Ensure that they can cope with your deadlines and standards of working.

3. Compare costs with your other vendors – you might find that vendor rates are too low or too high due to different factors. You may be able to find a few that might provide the same services at reduced costs, but always make sure that you do not compromise on the quality. For this, visit the vendors’ workstation to get a first-hand understanding by seeing samples of their previous work before you make up your mind to hire them.

4. Clarify payment terms with vendors and let them know beforehand about your company’s terms and conditions and discuss whether they are rigid or flexible. It becomes a very important aspect as you are promising something to your client and if you are not able to deliver because your vendor was a no-show will heavily dent your image. If you have found a worthy vendor who has a better knowledge of what you require, then make a list of all your specifics and put it together with the suggestions that they have to offer to negate last-minute challenges.

There will be a few times when you have to blindly trust new suppliers but taking into consideration the above pointers before you add them to your existing database will become worthwhile in the end. Corporate event management is an ever-changing dynamic industry which thrives on trials and errors every now and then, but it will definitely be worth it in the end, so do not be shy to take challenges no matter how difficult it will become for you.