4 MOST COMMON CHALLENGES FACED BY EVENT PLANNERS

 The amount of work following a successful event is quite large, especially for the event organizer in charge. They need to stay on track with deadlines and the budget, team members, and resources. Sounds like difficult work for one person, right? However, the reality is that the event organizer also relies on team performance, good communication, budget and much project management to make it happen.

Event planner makes processes as simple as organizing tasks and people. However, as project managers, they can deal with event planning and management problems. Here is a list of the most common challenges event planners struggle with:

Challenge #1: Overspending

At one point, every event planner faced this challenge while working on an event. As the cost of an event can increase, it is crucial to establish a budget and decide where and how to spend it as soon as you start Atlanta event planning.  By researching the event equipment and writing down the estimated costs to have a final budget, you can do that. Do not forget to consider the extra costs for any hurdles you may encounter along the way.

Challenge #2: Unrealistic deadlines 

Before starting a new project, you should set a deadline that the team needs to meet along the way. If these deadlines and essential steps are not correctly identified, they are more likely to miss out, leading to severe problems; this can make or break an event, so you can't risk having unrealistic deadlines or records that you can't access. You can deal with this by having soft and demanding deadlines. Hard deadlines bring a lot of pressure to the table as they will have a massive impact on the event if it is not achieved. On the other hand, soft deadlines create a slower landing for work, as they do not significantly affect if not completed in time.

 

Challenge # 3: Lack of good communication

The event organizer often needs to work with as many people as possible during the planning and execution of the event (speakers, sponsors, vendors) so that it is easy for someone to forget the details discussed earlier, creating confusion and unnecessary follow-up emails. If there is no smooth communication between the groups, it is likely that important details will be forgotten, which has resulted in the event not being successful.

That's why keeping open communication between all the parties involved is vital for any event organizer. Many project management tools come with their built-in communication system so you can create follow-up messages and reminders every time a deadline arrives.

Challenge #4: Not being prepared for the last minute risks

Like project management, things can change at the last minute during the event, and everyone has to adapt. They are all risks associated with any event, from last-minute cancellations to sponsor withdrawals or financial problems.

The best course, photo booth Atlanta suggests is to manage the situation quickly and to plan so that you can anticipate the risks. First, you need to identify these risks to find out later how they are likely to occur and how serious they can be. After that, you will prioritize and prepare/apply strategies to manage these risks.

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